Green Light Media is a growing commercial video production company based on Sydney’s north shore, and is now looking to recruit an administrative assistant to complement the existing team. This will be a full-time permanent role after a paid trial period of up to 12 weeks.
In this role your primary responsibility will be to assist the company producer and director in managing the daily paperwork, financial and communication requirements of the business, in addition to coordinating resources for specific projects, and executing the business’ marketing plans and social media strategy.
Your responsibilities in the business will include variously:
Creation and issuing of project budgets, quotations, invoices, schedules and production checklists
Filing paperwork and receipts, reconciling bank statements, paying bills and invoices through our accounting system Xero, and producing financial reports
Preparation of project brief documents
Sourcing and booking of equipment, crew and resources online
Organising weekly internal review meetings, taking minutes as required
Managing crew calendars and project to-do lists
Administration of company social media presence and marketing plans (website, Facebook, LinkedIn, The Loop, Google AdWords)
Miscellaneous office work and maintenance
The successful applicant will have many of the following:
Excellent computer skills, with a high attention to detail
Superb communications skills, both written and verbal
Relevant experience in any industry
Solid time management and organisational skills
Solid familiarity with Excel and MS Word, with general maths and financial knowledge.
Strong familiarity with using social media, and if possible, marketing in general.
Ideally some experience on film sets
A background in film, media or advertising is an advantage but not essential. Familiarity with Adobe products such as Photoshop and InDesign will also be an advantage, but not essential, as will a valid driver’s licence.
This position is intended for a somewhat broad range of applicant, but it is not a creative role. The role is suitable for someone looking for a longterm commitment to a career in administration or production co-ordinating in the industry – maybe you’ve just finished an internship working for a producer at another media business, and you’re now looking for a permanent position. Or maybe you’ve been a freelancer in assistant roles, and want the security of a longterm arrangement.
Please email our producer James at: firstname.lastname@example.org
Please include “Full-time Office Admin / Production Assistant Role – Metro Screen” in the subject line of your email and send us:
A 1-2 page CV summarising your experience, useful skills, education, your software and equipment competencies, and at least two references.
If possible, samples of the kinds of production or financial documents you have prepared previously (budgets, callsheets, etc)