Office Manager – Cato Film & TV Logistics

By April 29, 2014 Jobs

Cato Film & TV Logistics is a rapidly growing business providing production services for the film and TV industries. We are currently seeking an energetic, committed, and passionate Office Manager to oversee all office functions and ensure the smooth running of the business.

We require a candidate with office management experience as new systems need to be implemented in line with our growth. Accounts Payable/Receivable and low-level Payroll skills are essential to this role.

Flexible hours will be considered for the right candidate.

The duties are, but not limited to:
– Establishing and maintaining office procedures, including data management and filing
– Reception; screening phone calls, inquiries and requests, and handling them when appropriate or passing them on to the appropriate person
– Accounts; accounts payable and receivable, invoicing, assisting with BAS statements using MYOB AccountRight, setting up job numbers on all new jobs that come in and ensuring these are on all receipts and invoices
– Payroll; providing support to the payroll officer
– HR functions including; posting job ads, recruitment, interviews, setting up of employees tax forms etc, setting up of contractors
– Organising and maintaining diaries and making appointments
– Dealing with incoming email and post, often corresponding on behalf of the managing director
– Taking dictation and minutes
– Carrying out background research and presenting findings
– Producing documents, briefing papers, reports and presentations
– Organising and attending meetings and ensuring the managing director is well prepared for meetings
– Liaising with clients, suppliers, and other staff
– Updating website
– Ad hoc duties that arise

Candidate must be:
– Efficient
– Self-motivated
– Autonomous
– Highly organised
– Forward thinking
– In possession of polished communication skills – both verbal and written
– Able to prioritise tasks and delegate when necessary
– A proficient multi-tasker
– Well-groomed with good personal presentation

Experienced with the following is highly desirable:
– MYOB and Xero, or relevant accounting programs
– Accounts
– The film and TV industries is preferred, but not essential

Applications are to be sent to: admin@catologistics.com.au