Program Coordinator – Japan Foundation

By June 24, 2013 Jobs

Position: Program Coordinator

Department: Arts & Culture

Full-time Ongoing

Salary and conditions: 55-60K (depending on experience) including bonus equivalent to one month’s salary plus 9% superannuation. Permanent appointment subject to 3 months probationary period. Working conditions (hours, entitlements) apply. Commencement date: August, 2013

The Japan Foundation Sydney is seeking an experienced program coordinator, with proven success, to join a dynamic team managing end-to-end delivery of a broad range of arts and cultural events including the national Japanese Film Festival. The ideal candidate will possess strong Japanese language capabilities, excellent communication and interpersonal skills, a consultative approach and the confidence to build stakeholder relationships at all levels. You will be a resourceful problem solver and a dedicated team player with a strategic outlook, committed to delivering projects on time and within budget within a fast-paced environment.

You will be responsible for (but not limited to) the following tasks:

Plan and coordinate events and projects such as international art exhibitions and music performances

Administrate local and head office based grant programs

Provide end-to-end project management for large scale events including the Japanese Film Festival

Negotiate and secure contracts with external venue partners for Arts programs and Film screenings

Prepare Film Festival programming schedule for 10 venues around Australia

Present ideas during cross departmental strategic planning sessions for both A&C and the Japanese Film Festival

Assemble, motivate and engage with large teams of skilled volunteers to support and strengthen execution of public events

Provide technical solutions and quality assurance across multiple film and video formats for the smooth delivery of the Japanese Film Festival

Manage domestic and international freight logistics and scheduling for the Japanese Film Festival

Travel interstate to handle on-site operations and staff management for the Japanese Film Festival


Selection Criteria


Ability to communicate effectively with people from a wide variety of backgrounds and departments and to work co-operatively as a team member in a highly professional manner.

Impressive client management skills and the ability to work autonomously to achieve effective outcomes which are on brief and reflect brand and stakeholder input.

Intermediate Japanese Language skills (JLPT N3 + desirable)

Event Management:

A demonstrated ability to plan, coordinate and execute a wide variety of programs and events while prioritising multiple tasks in a logical and time efficient manner.

Marketing and Promotion:

Demonstrated knowledge of digital marketing platforms as well as some experience in creating marketing strategies to integrate communications and maximise customer engagement, branding and awareness.

Knowledge of market research practices including implementation and strategic analysis of primary and secondary data.


Demonstrated experience in the use and operation of technical equipment for use in public programs including PA systems, microphones and projection equipment.

Moderate abilities using non-linear digital video/audio editing software and an understanding of current  film, video and audio formats.

Intermediate skills in MS excel (desirable).


Australian national or permanent resident visa holders only.

How to Apply: Please send your current CV and a brief response to each selection criteria to: with a subject line as “Program Coordinator A&C.

Please also include a brief 2-3 minute video introduction telling us a bit about yourself and why you would like to take on this role. Just insert a web link (youtube/ dropbox etc.) at the end of your CV.

Application deadline: Tuesday 16th July 2013.